Privacy Policy

1. Introduction

This Privacy Policy outlines how we collect, use, and protect your personal data when you participate in our event. We comply with the General Data Protection Regulation (GDPR) and relevant national laws.

2. Data Controller

Nagato Taikai Austria GesbR
c/o Thomas Labek
Hechtseestraße 1
6330 Kufstein
Austria

Email: info@bujinkan-taikai.com
Imprint: https://www.bujinkan-taikai.com/imprint/

3. What Data We Collect

We collect personal data that you voluntarily provide when registering for the event, such as:

  • Name
  • Email address
  • Phone number
  • Payment details (if applicable)
  • Any additional details required for event participation

4. Purpose of Data Processing

We process your data to:

  • Register and manage your participation
  • Communicate event-related information
  • Process payments (if applicable)
  • Ensure event security and compliance with legal obligations

5. Legal Basis for Processing

We process your data based on:

  • Your consent (Article 6(1)(a) GDPR) when registering for the event
  • The performance of a contract (Article 6(1)(b) GDPR)
  • Legal obligations (Article 6(1)(c) GDPR) where necessary
  • Our legitimate interests (Article 6(1)(f) GDPR), such as ensuring event security and improving future event.

6. Data Sharing

Your data may be shared with:

  • Event service providers (e.g., ticketing platforms, venue operators)
  • Law enforcement authorities, if legally required
  • Marketing or media partners, with your consent

7. Data Transfers to Third Countries

If we transfer your data outside the European Economic Area (EEA), we ensure appropriate safeguards, such as:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions by the European Commission

8. Data Retention

We retain personal data only as long as necessary for event management and legal obligations.

  • Registration data: Deleted within 6 months after the event
  • Payment data: Retained as required by tax laws

9. Your Rights

Under GDPR, you have the right to:

  • Access, rectify, or erase your data
  • Restrict or object to data processing
  • Withdraw consent at any time
  • Request data portability
  • File a complaint with a supervisory authority

10. Cookies & Website Tracking

If our event website uses cookies, we provide an opt-in mechanism in compliance with GDPR. You can manage cookies via your browser settings.

11. Contact Information

If you have any questions about this Privacy Policy, please contact us at:
info@bujinkan-taikai.com

We are committed to protecting your privacy and ensuring that your personal data is handled securely and transparently throughout the event.